Jobs in Emirates - career in Emirates - vacancies in Emirates-Executive Administrator - UAE National - Cleveland Clinic Abu Dhabi (CCAD)-Jobs in Emirates - career in Emirates - vacancies in Emirates
This position is responsible for performing secretarial and administrative support activities of a complex and sensitive nature, as well as functioning as a liaison for departments within CCAD and outside organizations and individuals.
Creating Medical Reports/Patient Letter/Referrals to send back to external physicians and entities
Creating IPC Reports and facilitating appointments and communication between IPC and the patients
Preparing physician schedules across departments/institutes and updating accordingly in Amion (scheduling software), Outlook and Epic
Build and adjust Epic templates as required
Viewing and verifying patient past/future/admission/surgery/clinic appointments and schedules
Preparing Sick Notes and letters for patients to be sent to HAAD and following up on status and denials
Following up on waitlist patients & arranging appointments with Patient Access
Coordinating GPS/IPC/VIP appointments across specialties
View and track inpatient activity through inpatient lists including admissions and consultation activity
Coordinate patient rescheduling with the help of Contact Center and Patient access when individual physicians schedules are change
Coordinating Surgeries and Procedures between the clinics and Operating room
Coordinating physician uniform delivery post laundry services
Order supplies and disposables through Lawson as required
Coordinates procurement process of new equipment, replacements, and upgrades
Coordinate onboarding schedules and IT/office setup of new physicians
Submit time away, expenses and travel arrangements for CME and business trips
Coordinates appropriate approvals and document management of policies and procedures for the institute
Produces correspondence, manuscripts, notes, summaries, meeting minutes and other material from a variety of sources
Develops and maintains departmental files, documents, data files and confidential information
Answers incoming patient and external physician telephone calls and refers to appropriate department or caregiver for follow up
Inputs, runs, gathers and summarizes data from organizational and institute specific databases as assigned
Coordinates special functions and/or programs as assigned, including special studies, surveys, publications, etc.
Serves as a liaison between departments and others within and/or external to the Medical department and CCAD
Other duties as assigned by their Physicians, Administrator and Clinical Operations team
Monitors accounts and budgets and researches policies and procedures
Responds to requests for information concerning office and organizational procedures, programs and other activities/functions
Coordinates institutes social functions and offsite meetings
Coordinates institutes tasks amongst department secretaries
Job Details
| Date Posted: | 2017-09-19 |
| Job Location: | United Arab Emirates |
| Job Role: | Administration |
| Company Industry: | Medical/Hospital |
| Joining Date: | 2017-04-01 |
Preferred Candidate
| Career Level: | Mid Career |
| Gender: | Female |
| Nationality: | United Arab Emirates |
| Degree: | Bachelor's degree |
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