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The Sales Assistant is responsible for providing administrative support to the Sales team in the process of developing proposals, responding to queries and managing the sales project life cycle, working with Business Development Managers, Business Development Executives and Senior Management.
Sales Administration
· Supporting the bidding process and preparing tender information sheets.
· Liaising with clients and obtaining any additional clarifications and further information concerning tenders when required.
· Maintenance of Oracle data entries and ensure quality and integrity of data in the system
· Requesting freight quotes from freight forwarders
· Preparing sales quotations and factory orders
· Preparing handover files for the logistics team
· Preparing pro-forma invoices for customers upon request
· Preparing all legal, technical, and financial documents required to construct a bid in cooperation with the BDM/ BDE
· Handling all requests for samples
Handling dispatch of marketing materials, samples and other documents to sales agents in various countries4e
Follow Up & Compliance.
· Assist in the preparation of monthly sales reports including sales leads, quotations and bids. Confirming orders and payment collection with the BDM/BDE
· Follow up on quotations sent to customers on a weekly basis
· Follow up on payments with the corresponding BDM/ BDE
· Working in collaboration with the logistic team to track readiness of goods with the factory in Pakistan.
· Regular contact with the Logistics team to follow up on shipping, shipping updates to customers and shipping documents.
Ensure all administrative and operational procedures and policies are adhered to at all times.
Organisation & Filing
· Act as the focal person on work organization, prioritizing tasks and meeting deadlines
· Creating and maintaining an online and offline structured filing system in line with the BD and sales strategic approach of the territory.
· Maintaining Sales Team database of activities.
Miscellaneous
· Support BDM/BDE in planning business trips and assist with travel arrangements in liaison with reception when necessary.
Any other task related to sales and business development department.
Job Details
| Posted Date: | 2020-11-30 |
| Job Location: | Dubai, United Arab Emirates |
| Job Role: | Administration |
| Company Industry: | Manufacturing |
Preferred Candidate
| Career Level: | Mid Career |
| Degree: | Bachelor's degree |
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Jobs in Emirates - career in Emirates - vacancies in Emirates-Sales Assistant - NRS Relief FZCO-Jobs in Emirates - career in Emirates - vacancies in Emirates
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