Jobs in Emirates Administration Manager (UAE National) - ENOC #Jobs_in_Emirates

Jobs in Emirates - career in Emirates - vacancies in Emirates-Administration Manager (UAE National) - ENOC-Jobs in Emirates - career in Emirates - vacancies in Emirates

Job Purpose

Under the general supervision of the Retail Operations Manager the job holder provides the necessary administrative function to ensure the effective management of the Retail Operations Network, residential properties, rented accommodation and its furnishings and appliances in accordance with Company policy. The incumbent also supervises the administrative and training requirements of Retail Operations Department ensuring the proper coordination and communication with internal and external parties.

Principal Accountabilities

3.1 Property Management

· Ensure that all rented flats / complexes, properties and retail staffs are accounted and updated in the Property Management System.

· Evaluate proposed new retail staff accommodation design and location in coordination with Group Purchasing and Contracting (GPC)

· Ensure that all Company Properties in the retail staff accommodation units are adequately secured, audited and managed.

· Supervise the closure of expired contract of leased staff accommodation if no longer required.

· Search for new accommodation as needs arise and ensure best locations are selected with competitive rent and facilities

· Participate in architectural and engineering planning and design for new accommodation projects

· On behalf of retail contribute to construction and renovation of projects at staff accommodation facilities to improve efficiency and ensure that facilities meet environmental, health, security standards and comply with government regulations

· Develop and implement staff recreational facilities on the existing and new accommodations

3.2 Furnishings and Appliances

· Evaluate the need to replace items and the approval of new furnishings and appliances in conjunction with GPC.

· Oversee and approves the re-sale of disposal of used furnishings and appliances in accordance with the Company Standards and Policies.

· Ensure that all accommodation units are allocated with furnishings and appliances corresponding to number of occupants assigned to individual apartments and rooms.

3.3. Accommodation Occupancy

Manages the allocation of company accommodation to Retail Site staff by:

· Ensure that all records of Company accommodation units i.e. location, type, number of rooms, details of occupants and furniture are maintained and updated.

· Ensure that new recruits are properly assigned and allocated to their apartments / flats / rooms upon arrival from overseas.

· Achieve maximum utilization of bed space in the company owned accommodation to reduce cost

· Manages the maintenance of records of all Company accommodation units in terms of location, type, number of rooms, designation for male or female occupancy, number of beds in each room

· Delegates staff allocation to accommodation coordinators to these units and maintaining records of the allocation by flat and room, including occupant name, employee number, job title and site location, occupancy and departure dates

· Controls and monitors the occupation levels at accommodation during staff vacation, resignation and termination.

· Manages bed space occupancies in the company owned accommodations to achieve maximum utilization to reduce cost.

3.4 Accommodation Rules of Conduct

Initiates, Develops, Reviews and assists in the implementation of Company and Accommodation standards on housekeeping and general discipline in Retail staff accommodations.

· Ensure implementation of housekeeping and discipline standards by occupants in the retail staff accommodation.

· Defining the rules of conduct necessary to maintain moral values of every individual.

· Periodical inspection of accommodation to ensure that staff follow the rules and regulations

3.5 Retail Welfare and Community Standards

Oversee the administration of the transport function to ensure staff are transported to and from sites and accommodation in a timely and safe manner – planning process to include the number of trips, routes, size of vehicle etc.
Negotiate with third party caterers to provide quality and cost beneficial meals at the accommodation
Periodical inspection of quality of meals provided to staff are at high hygiene standards
Negotiate with third party launderers to provide laundry services to our staff
Arrange sporting activities at staff accommodation periodically
Oversee smooth transition of new staff arrival and provide proper lodging and boarding

3.6 Administrative Function

Ensure that all administrative tasks required by the Retail Operations Department are properly maintained and performed including all records and files.
Ensure effective management of database (Site level files) for all sites across the network.
Manages the communication of both internal and external correspondences
Reviewing of all contract and Service level agreements with vendors or other Departments as and when required.

RBU Training Plan

The Retail Admin and Services Manager upon conferring with the Retail Training Manager will coordinate with the RBU - Marketing Department in developing the training plan for the following year based on goals and objectives of the respective departments.

Recruitment of Retail Staff

The Retail Admin and Services Manager will ensure that the recruitment and selection processes (internal and external) are updated and developed within all levels of retail staff up to the Retail Field Supervisor level.

Minimum Requirements

Educational Background and experience: -

Ø Bachelors’ Degree with Minimum 5 years of Retail Experience in Administration and Marketing

Job Details

Posted Date:	2020-12-28
Job Location:	Dubai, United Arab Emirates
Job Role:	Administration
Company Industry:	Oil & Gas; Real Estate

Preferred Candidate

Career Level:	Mid Career
Gender:	Male
Nationality:	United Arab Emirates
Degree:	Bachelor's degree

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Jobs in Emirates - career in Emirates - vacancies in Emirates-Administration Manager (UAE National) - ENOC-Jobs in Emirates - career in Emirates - vacancies in Emirates