Jobs in Emirates - career in Emirates - vacancies in Emirates-Lead Administrative Assistant - Honeywell-Jobs in Emirates - career in Emirates - vacancies in Emirates
Where Do You Fit In?
- We are currently seeking a motivated and hardworking individual to join our team as Lead Administrative Assistant to be based in Dubai, UAE. In this role, you will perform a broad range of administrative tasks and support our company’s senior-level managers. Your responsibilities include running calendars, making travel itineraries and preparing expense reports. To be successful in this role, you should be well-organized, have outstanding time management skills and be able to act without mentorship. You will assist Vice President GM on daily agenda, business events and organizations. Responsible from office appearance and improvement of company image in the eyes of customers and internal Honeywell visitors.
What Will You Be Doing Every Single Day?
- Act as the point of contact among executives, employees, clients and other external partners
- Lead information flow in a timely and accurate manner
- Handle executives’ calendars and set up meetings
- Make travel and accommodation arrangements
- Build information for internal and external communication – memos, emails, presentations, reports
- Take minutes during meetings
- Screen and direct phone calls and distribute correspondence
- Lead all aspects of PMT META meeting and events on timely manner
- Consolidate PMT META related presentations and documents
- Administer regional executives and employees considering time and culture differentiations
- Follow-up and distribute and record all correspondences (Tlx, Fax, Photocopy, Letter etc.) to VPGM HBT META
- Coordinate catering services for all type of visitors
- Organize and prepare meeting rooms for meetings and seminars
- Support other secretaries during their absence
- Coordinate necessary outsourced vendors in relation to the floor of employment: office supply providers, travel agencies, hotels, rent-a-car, carrier companies, stationary, kitchen, cleaning etc.
- Run agenda of President, all bookings reservations, visitor programs of President's team members
- Dedicatedly align with all internal/ regional policies and procedures on the administrative issues
- Follow up and build filing all the forms that needs VPGM approval and process
- Taking care of office visitors from the security point of view
- Prepare Purchase Orders (POs) for service related to PMT META Leadership on SAP system.
- Manage ad-hoc requests from VPGM PMT META and leadership team.
Job Details
| Posted Date: | 2021-01-19 |
| Job Location: | Dubai, United Arab Emirates |
| Job Role: | Administration |
| Company Industry: | General Engineering Consultancy |
Preferred Candidate
| Career Level: | Mid Career |
| Degree: | Bachelor's degree |
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Jobs in Emirates - career in Emirates - vacancies in Emirates-Lead Administrative Assistant - Honeywell-Jobs in Emirates - career in Emirates - vacancies in Emirates
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